The following Policies, Procedures and Guidelines are available to assist state agencies with the procurement of Information Technology (IT) resources:
To obtain OIT approval, State agencies (except for the Colorado Department of Transportation [CDOT]) must submit a requisition (RQS) through the State's financial system, "CORE". CDOT must submit a shopping cart through their SAP financial system.
The RQS/cart must include an IT commodity code, an estimation of cost, and description of goods or services statement of work (SOW), and/or a vendor quote. The final approval and award of the quote will be dependent upon an active OIT Enterprise Agreements, other OIT approved vendor agreements, or a solicitation (bid).
CORE/SAP are programmed to route the RQS/cart through agency approvals, and then based on the IT commodity code, will route to teams of OIT central approvers. Upon final approval the RQS is routed to: the agency purchasing queue (if less than $5,000); or the OIT purchasing queue (if $5,001 or more). To expedite, OIT Procurement may route the order back to the department for processing/ordering. This is the only way to obtain OIT approval of purchasing and contracts.
State Price Agreements may exist that do not meet mandatory OIT standards applicable to state agencies (as defined in C.R.S. 24-37.5-102(4)) or that require OIT approval prior to use. State agencies are therefore cautioned to ensure that any price agreement for communication and IT resources (C.R.S. 24-37.5-102(2)), hardware, software, radios, communication systems/towers meets OIT standards and that necessary OIT approvals have been obtained prior to use of the Price Agreement.
The following Price Agreement categories are considered communication and IT resources and meet the statutory definition of IT resources falling under OIT authority:
In an effort to promote consolidation and standardization, it may be desirable to extend an IT project or contract beyond the initial agency to additional agencies. To satisfy OIT statutory requirements, the original solicitation document must: